Safety Rules

Green Staff have PRIORITY on the Golf Course. Players have a duty of care not to behave in such a way that others may be injured by their actions.

On course signage must be adhered to at all times.

Players must be certain that it is appropriate to play without endangering the staff or other players. Under no circumstances must they play to a green if work is in progress in or around the green. Staff will stand aside when appropriate and signal that play can continue.

It is the responsibility of each person to ensure that he or she is adequately insured for theft or damage to equipment how so ever or where so ever caused and for third party liability.

Newark Golf Club is not responsible for the property or actions of Members or Visitors (negligent or otherwise).

Health and Safety

An assessment of the risks identified for players and staff at Newark Golf Club on the Golf Course is summarised by the following information:

All accidents MUST be reported to the Club Manager or Senior Member of Staff.

First Aid Boxes are located at the counter in the Golf Shop and from the bar in the Clubhouse.

Emergency Vehicles can only gain access to holes 1,8,9,10 & 18 in dry conditions. Emergencies that require Professional Medical assistance in all other areas of the course in dry conditions, and the entire course in wet conditions, will require the attendance of the Ambicopter.

All playing areas including practice areas have been assessed highlighting the following items for consideration.

1. It is essential that players should never strike a ball when there is a risk of endangering another player, member of staff or the public.

2. Adjacent Fairways - When a ball struck off target can carry onto an adjacent fairway / tee / green or other playing area a shout of FORE must be made to warn those in potential danger. This is most likely to occur on holes 1,4,6,9,10,11,13 and 14.

3. Steep Banks & Ditches - Extreme caution is advised when near the edge of the ditches and steep inclines as found on holes 2, 3, 5, 8, 10, 11, 14, 15 & 18.

4. Ponds & Lakes - Water in Ponds and lakes are can be deep with silt deposits. Players must not in any circumstances enter the water and care must be taken when retrieving balls from the sides. Life belts are located at necessary points.

5. Bridges - Provide care is taken, all bridges are suitable for buggy use.

6. Playing Priority - Priority must be given to players on the 8th tee when approaching the 7th green and on the 15th tee when approaching the 11th green.  Players should not encroach further than the fairway signs indicating priority.

7. Out of Bounds - Players must not retrieve balls hit out of bounds from the fields to the left of the 4th, 5th, 11th,12 & 13th.

8. Right of Way - Residents and visitors to the cottages to the left of the 10th hole have the right of way. All players must be aware of vehicles using this access and ensure that it is safe to play from the tee before doing so.

9. Practice Areas - Players are asked to excercise extreme care when using the practice range. Only one person should be within the specified bays at any time. Balls must only be struck towards the set targets from these bays. Players must use the balls provided and must not walk beyond the rope. Player must adhere to the instructions on notices in all practice areas.

Other Health & Safety Considerations:

Chemicals - Signs will be displayed on the first tee advising when chemical treatment is in progress. In any event it is advisable NEVER to lick golf balls or fingers.

Danger from Lightning- Event organisers are responsible for the suspension of play and the klaxon will only be sounded, suspending play, during organised competitions.  All players are advised however to stop play immediately should they perceive a threat of lightning (Rule 6-8) .  Players should not use the wooden shelters or wait under trees when there is threat of lightning but return to the clubhouse.

Policy for Course Closure due to Visibility

The procedure for determining the safe level of visibility to allow play of the golf course will be determined by the following hierarchy:

General Manager

Golf Operations Manager

Course Manager 

Head Greenkeeper

Club Professional

Green Keeper

Shop Staff


The procedure is as follows:

Visibility Guidance Markers (VGMs) will be positioned down the 1st and 10th fairways at a distance meeting the guidance received from the Health and Safety advisor as acceptable for making the course safely playable. These markers are a guide for members of staff regarding the level of visibility on the course.

At times when visibility is questionable, in order for the course to be open both of the VGMs must be deemed clearly visible for at least 15 minutes by the staff member making the decision. If the staff member deems it prudent then this period of time may be extended to ensure conditions have improved sufficiently.

The staff are authorised to close the course if they deem conditions have deteriorated to an unsafe level and will do so by sounding one long blast on the air horn. All players must clear the course on the sound of the horn.

As conditions may vary in different areas of the course, each player is responsible for determining whether it is safe for them to continue in deteriorating conditions if the air horn has not been sounded. This may well be different for players that hit the ball different distances.

Players are reminded of their responsibility NOT to behave in such a way that they and others may be injured by their actions and should not play any shot if the landing area is not clearly visible.

Players are instructed that they should consider there are not just players in front, behind and on other holes but also Greenstaff to be aware of and the potential risks.


Gritting Policy for Public access to and from the Course and Clubhouse

Newark Golf Club makes every reasonable effort to minimise the possibility of people suffering personal injury as a result of slipping and falling on ice and snow..

The Health and Safety at Work Act 1974 and the Occupiers Liability Act place a responsibility upon the employer/occupier, so far as is reasonably practicable, that the means of access and egress from the premises are maintained in a condition that is safe and without risk to either its employees or other persons.

This includes ensuring that adequate arrangements are made to ensure that the risks from snow and ice are minimised.

It is recognised that it is not possible to remove immediately every piece of snow or ice and it is for the Management to exercise careful judgement and prioritise de-icing and salting of key access routes as well as steps to tee-off positions, bridges etc.

In order to ascertain which areas require to be treated Management will:

  1. Identify the outdoor areas used by pedestrians most likely to be affected by ice, for example: - building entrances and pedestrian walkways etc.
  2. Monitor the temperature.
    • To take action whenever freezing temperatures are forecast. Keep up to date by visiting a weather service site
  3. Put a procedure in place to help prevent an icy surface forming and/or keep pedestrians off the slippery surface
    • Use grit or similar, on areas prone to be slippery in frosty, icy conditions.
    • Divert pedestrians to less slippery walkways and barrier off existing ones.
  4. If warning cones are used they will be removed once the hazard has passed or they will eventually be ignored.

If the weather deteriorates to a sufficient extent that the Golf Club personnel responsible for clearing & gritting cannot clear and snow & ice in a reasonable time then consideration will be given to initiating a suspension of play procedure and closing the course until either the weather conditions improve and/or there are sufficient measures in place to allow safe access & travel throughout the course.

The use of buggies will be strictly prohibited when there is snow or ice present on the course.

Information on Gritting – the pros and cons

Gritting is the most common method used to de-ice walkways as it is relatively cheap, quick to apply and easy to spread. Rock salt (plain and treated) is the most commonly used ‘grit’. It is the substance used on public roads by the highways authority.

Salt can stop ice forming and cause existing ice or snow to melt. It is most effective when it is ground down, but this will take far longer on pedestrian areas than on roads.

Gritting will be carried out when frost, ice or snow is forecast or when walkways are likely to be damp or wet and the floor temperatures are at, or below freezing. The best times are early in evening before the frost settles and/or early in the morning before employees and course users arrive. Everyone must be aware that Salt doesn’t work instantly; it needs sufficient time to dissolve into the moisture on the ground.

Gritting when it is raining heavily will result in the salt being washed away, causing a problem if the rain then turns to snow. Compacted snow, which turns to ice, is difficult to treat effectively with grit. Be aware that ‘dawn frost’ can occur on dry surfaces, so it can be difficult to predict when or where this condition will occur.

The Golf Club personnel responsible for carrying out gritting and snow-clearing activities have been suitably briefed on this document as well as measures put in place to ensure their safety. This includes, but not limited to, lone working procedures, first aid supplies, appropriate PPE & supply of appropriate equipment for clearing/gritting as well as transport throughout the course

Routes to the clubhouse and onto the course have been identified on the attached map as needing to be treated and it is important that this is carried on and the routes are not allowed to refreeze giving glassy, icy surfaces.

Practical steps taken as part of this policy are:

  • Starting early as it is much easier to clear fresh, loose snow compared to compacted ice that has been compressed by people walking on it.
  • Not using hot water in any circumstances as even though this will melt the snow this may replace it with black ice, increasing the risk of injury.
  • When clearing snow ensuring that it does not block people’s paths or drainage channels.
  • Making pathways down the middle of the areas to be cleared first so that there is a clear surface to walk on.
  • Spreading some salt on the area that you have cleared will help stop ice forming. Table salt or dishwasher salt will work but avoid spreading on plants or grass as they may be damaged by it.
  • Paying particular care and attention to steps and any steep gradients.
  • Using the by removing the top layer of snow as this will allow the sun to melt any ice beneath. However any ice must be covered with salt to stop it refreezing overnight.
  • If there is no salt available, sand or ash are good alternatives
  • Listening to the guidance given by the H&S advisor and Greenstaff as they have practical knowledge & experience of the course and how the weather conditions affect routes.